Using Collaboration Software to Increase the Effectiveness of Virtual Teams

Posted in Collaboration Tools, Project/Task Management by tiajones on September 3, 2008

Virtual teams often face many challenges when it comes to working effectively as a team because they rarely—sometimes never—work face-to-face. Virtual teams need the support of a secure, easy to use, web-based collaboration environment that allows them to work and share ideas across time zones and continents. Central Desktop (CD), is as an online collaboration software solution that supports efficient communication among members of virtual teams, their superiors and their clients.

Central Desktop’s web-based collaboration software provides group calendar management, task management, online conferencing, group forums, wikis and spreadsheets. It also has a time tracking feature that allows users to track the actual time they spend on a project, which is valuable from a project management perspective. Central Desktop’s new database API allows users to work seamlessly between CD and other software applications. So, once a user is logged in to CD, they don’t have to switch windows and log into several accounts, toggling back and forth between several applications.

In order to be successful, virtual teams have a few basic needs in common:

• communicate in real time

• share files, photos, audio and video

• manage project milestones, resources and tasks

Most importantly, all of the members of the team need to have access to the most current information in real time so that they can effectively complete their tasks, and contribute to the team’s objective.

Online collaboration tools have greatly facilitated the effectiveness of virtual teams. These tools have saved organizations substantial amounts of money in travel and relocation expenses and allowed teams to assign tasks to employees in distant locations because they help to solve many of the dilemmas suffered by virtual teams.

Most knowledge workers have used email and IM or chatting as a means of collaborating with team members and other co-workers for many years now. But online collaboration software is quickly transforming the world of online collaboration. These online tools provide several different options for virtual collaboration that are easy to adopt and enjoyable to use.

So, with the support of a robust online collaboration environment, virtual teams can use the various collaboration software tools that Central Desktop provides to manage their tasks, communicate with each other, and share resources easily and securely to help the team be as effective as possible.


One Response

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