iTiaJones

Project Management Solution: How to Choose a Web-Based Solution

Posted in Collaboration Tools by tiajones on September 16, 2008

Project Management is an indispensable tool for busy project managers. Given the ever-escalating prices for purchasing and supporting project management software, web-based collaboration software has become a viable option.

Project management software provides collaborative workspaces where team members can communicate their ideas, coordinate all of the disparate tasks for projects, and manage project deliverables in real time regardless of location or time zone.

The following are some ideas to help you choose a project management solution that meets the needs of your team, client and project.

Security
When you are sharing information online, you should always be confident in the security of the web platform. Choose a solution that allows users to have ready access to their projects while being assured that their content is secure and protected.

Easy Set-Up and Administration
The workspace should be intuitive and easy to set-up and administer so that users can get to work without a steep learning curve. All of the resources should be clearly labeled and easy to find in the workspace.

• Ability to Manage Multiple Projects
Does the software allow users to manage more than one project simultaneously? How easy is it to switch back and forth between projects?

Manage Access Control
Look for the flexibility to manage access to your collaborative workspace, and determine the levels of access that each team member should have.

Custom Reporting
You’ll want to choose a web-based collaboration platform that allows you to create custom project reports quickly and easily without having to request IT support.

Manage Project Milestones and Tasks
Project managers should be able to easily assign and track tasks and milestones, set deadlines for deliverables and always be able to quickly see which tasks or milestones have been completed, who owns them and be alerted when there are overdue items.

Project Calendar
Look for project calendars that can be used to track tasks, and milestones across projects and workgroups.

Scalability
It should be easy to add additional members to your team workspace as your team expands.
Choosing the right web-based project management solution can make a big difference in the success of your project. These tips can give you food for thought as you take a look at all of the options available.

Resources:
Web-based software listings: http://www.centraldesktop.com/tour_overview

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4 Responses

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  1. Dan said, on September 17, 2008 at 10:35 am

    It’s true, today it’s more important than ever to be able to stay on top of your projects.

    If you’d like a tool for managing your projects, you can use this application inspired by David Allen’s GTD:

    http://www.Gtdagenda.com

    You can use it to manage and prioritize your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    A mobile version and iCal are available too.

  2. alicemclane said, on September 18, 2008 at 8:58 am

    Tia,
    You’ve written a good post. I’d like to add some things though. Today, the most popular tool used for project communications is email. So a project management tool should leverage email and integrate with it. That is let users create and update tasks via emails, as well as send email notifications of changes and updates.
    Then, a project management tool should have ooptions to visualize the project work, I mean Gantt charts here.
    BTW, I think you will be interested in reading this article by Andrew Filev http://www.pmhut.com/what-would-an-ideal-project-management-tool-look-like

  3. Josh said, on September 26, 2008 at 7:31 am

    Alice,
    Central Desktop is email driven as well. You must not be familiar with Central Desktop – instead you are more interested in pushing Wrike on readers

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